Webbased Document Management DocsArchived

The path toward a paperless office begins with DocsArchived. Our webbased document management tool lets you convert paper documents into electronic images. Simply log into your secure electronic file cabinet and scan paper files or print electronic documents. Then organize files by assigning a few index values to create a fully-searchable electronic filing cabinet — for one or 100 users or more.

Scan and Retrieve
DocsArchived works within Internet Explorer. All that is required is a computer connected to the Web and a TWAIN-compliant scanner. Users can easily scan thousands of pages daily into their secure filing cabinets, then safely retrieve them online. Organized file cabinets make searching by any combination of up to seven unique index values fast and easy.

Print Driver
The Print Driver allows users to print electronic documents — such as e-faxes or e-mail correspondence — directly into DocsArchived rather
than printing and then scanning the files. Virtually any document that can be printed to paper can be printed directly into your filing
cabinet.

Multiple Filing Cabinets
While most businesses start with one filing cabinet, you can set up as many as you need. Accounting and human resource files can be stored
separately from customer service or sales files by creating multiple filing cabinets — each with unique passwords and access authorities.

Security
The primary focus at DocsArchived is the security, availability and integrity of our customers’ files. All customer data is stored at DocsArchived’s secure, redundant data centers. 256-bit advanced encryption security (AES) is used at all times to secure stored data and images. In addition, you receive a backup CD each month that contains the previous month’s data files. On a day-to-day basis, you can keep confidential information secure by allowing only employees with rights to access files by managing user access level settings.

Optical Character Recognition (OCR)
OCR technology immediately changes typewritten text to readable and searchable text when the document is scanned in the DocsArchived system. Our OCR technology is 98 percent accurate per character, and allows authorized users to search all files without having to manually index data.

Route Documents
In addition to providing secure client access, users can also route electronic documents to clients or employees worldwide or to third parties for additional processing.

Audit Trail and Compliance
All activity in the filing cabinet is tracked from login to logout. User name, activity and date and time stamps are recorded in the eBridge audit trail and cannot be edited. Scanning and storing of documents also helps offices comply with regulations like Sarbanes-Oxley, HIPAA and others.

Print, E-mail & Annotate
Print and e-mail documents directly from DocsArchived. Users may also use the eBridge Viewer to annotate on images. Circle or highlight an area with the pencil tool, type a note on the image or redact protected client information prior to printing, faxing or e-mailing the documents. All without editing the original document. This is a perfect way to mask confidential information on documents before forwarding them to outside companies.

eLink
The eLink may be used to access files in DocsArchived’ database from outside applications, such as accounting or data management software. The eBridge Link works with virtually all third party applications for quick and easy retrieval from your primary application.

Save Time
Scan documents once and never print them again. No filing or searching through folders. View documents without leaving your desk.

Save Money
For one low monthly fee, you can save precious time and focus on building your business instead of shuffling paper files. Reduce the amount of paper you buy and eliminate postage, photocopies, fax machines, couriers and off-site storage.

Decrease storage space
Electronic files stored on DocsArchived’s servers are legally accepted as the original. Shred cumbersome paper files, save room and turn filing cabinet areas
into productive space.

Decrease operating costs
DocsArchived helps companies decrease their paper consumption costs with the ability to directly e-mail or fax documents. Using DocsArchived online tools,
employees quickly become more efficient and productive.

Go Green
With web-based document management, you can virtually eliminate all of the paper you files today. It takes one tree to make approximately 85,000 sheets of paper. How many trees can you save this year by storing documents electronically?

Increase customer service
By placing e-mail correspondence in the same electronic filing cabinet as contracts, invoices and other documents, it will be faster and easier for your employees to look at client information concurrently. No more putting people on hold.

Give remote employees greater accessibility
Sales calls. Trade shows. User’s conferences. Training seminars. If you or your key employees frequently travel or work from home, you can easily access original fi les through DocsArchived web-based technology. At the airport or in your home office at 3 a.m., you can pull up the files you need using index or keyword searches.

Implement Back-Up and Recovery Systems
Floods, fire, hurricanes, vandalism and theft place paper files in jeopardy each day. With DocsArchived, you can rest assured that your company is still in business when disaster strikes. The more you scan, the less you have to lose!

Improve Compliance
DocsArchived will help you meet Federal privacy and security regulations, and the electronic file is legally accepted as the original. Meet industry and city, state and Federal rules and regulations regarding record keeping and retention.

Easily Access Training and Support
Customizing the DocsArchived software for your company’s specific needs is done quickly and easily during your training session. Create your indexes, set up users and more your first day. If you have a question or need to send a new employee through training, just give DocsArchived a call. Our support line is open Monday-Friday from 9 a.m. to 6 p.m. EST.